Business Requirements
eBusiness
When a purchase order is created it will be transmitted via Electronic Data Interchange (EDI) to GXS (our technology partner in this effort) where it will then be posted on the secure GXS website or GXS will notify integrated EDI suppliers of the order. For those suppliers utilizing the website the supplier receives an e-mail to let them know that they have received a new order (or change order), they go to the website and acknowledge the order, submit a change to the order (including the ability to split a line) or to invoice – and the order data then flows back to Amway as EDI data and our order status is updated.
There is no cost for to the supplier for this and we anticipate seeing better order management and improved efficiency in Planning, Procurement and AP. The supplier will also benefit from greater visibility to orders, order history and by using the on-line invoicing improved turn around on payments.
A hosted EDI Training Guide has been posted at the bottom of this page. View this document to learn about the functionality & expectations of our web based solution, as well as how to register and setup.
GENERAL BACKGROUND:
Amway and Access business group is committed to partnering with our supply base to insure that purchase orders and invoice transactions are completed quickly and in a secure environment. Business-to-Business Electronic Business is one of the fastest growing areas in the marketplace today and as a result, we are requiring our suppliers to utilize the GXS website order management process or become EDI compliant.
EDI is a standards-based exchange of electronic business documents and transactions which results in significant benefits to the user base. Some of the advantages are:
· Purchase orders processed in hours instead of weeks/shorter lead times
· Supplier is better able to meet JIT requirements
· Improved accuracy on all documents, more efficient and better reporting
· Reduced time for payment of invoices
· Allows program in one department of business to communicate with another without having to re-enter data.
· Can strategically position trading partner's company for the future
Amway and ABG requires our suppliers to carry a suite of products as follows using the ANSI ASC X12 Version 4010 version:
850 - Purchase Order
855 - Purchase Order Acknowledgment
860 - Purchase Order Change
865 - Purchase Order Change Acknowledgment
810 - Invoice
997 - Functional Acknowledgment
824 - Invoice Rejection Notification (via E-mail or EDI Document)
Amway and Access Business Group looks forward to working with you with either the GXS website order management process or integrated EDI. Please refer to the following contacts to set up your company today. In addition other documents are attached to this site which more fully explains the EDI process.
Integration Center 33A-2Y
Access Business Group
7575 Fulton St. E.
Ada, MI 49301
Business Phone – 616.787.1648
E-mail – IntegrationCenter@accessbusinessgroup.com